10 Apps I Couldn’t Do Ministry Without

If you’re looking to boost your productivity this week, here are ten apps I use all the time, and highly recommend to you.

I use a MacBook Pro, so many of these apps are Mac only.

1. Accordance

What it does: Accordance is a Bible software program that puts the most important references books from your seminary’s library at your finger tips.

Why it’s great: It enables you to do complicated, yet lightning fast searches in biblical texts, primary sources (think Philo and Qumran), and commentaries.

Price: Packages start at $149.

2. Caffeine

What it does: Caffeine is a menu bar app that will keep your computer awake with just a click.

Why it’s great: No more having to wake up your computer during PowerPoint presentations. Keep your sermon outline right in front of you while reading commentaries.

Price: Free.

3. Dropbox

What it does: Dropbox allows you to store and access files from the cloud, from almost any device.

Why it’s great: It makes sharing files easy. It also acts as an automatic backup for anything you have stored online.

Price: Plans start at free, then go up based on how much space you want.

4. Evernote

What it does: Evernote stores and organizes notes, pictures, articles, and voice recordings. It’s like a digital filing cabinet.

Why it’s great: Everything is searchable in Evernote, so that illustration you tucked away a couple years ago that would be perfect for this week’s sermon will pop up when you search for it.

Price: There is a free plan, and there is a premium plan for $45 a year. I use the free one and have never come close to running out of space.

5. Gruml

What it does: Gruml is an RSS reader.

Why it’s great: Although the aesthetics are lacking, the functionality is off the charts. It sends articles to Evernote, Instaper, and Twitter with just a click. No more dealing with this ornate process with NetNewsWire.

Price: Free.

6. Instapaper

What it does: Instapaper has an iPhone and iPad version, which allows you to store articles in one place for easy reading.

Why it’s great: Instead of wasting a few valuable minutes on video games or Facebook, you can read something while you wait in line at Starbucks, or even offline (as long as you’ve synced).

Price: $4.99 for iPhone; $4.99 for iPad.

7. Mobile RSS

What it does: It’s an RSS reader for iPhone and iPad.

Why it’s great: Just like Gruml, I can send articles to Evernote, Instapaper, or Twitter, with just a couple of taps.

Price: I use the free versions. The ads barely noticeable. Otherwise the pro versions are $2.99 for iPhone and $4.99 for iPad.

8. OmniFocus

What it does: By far my favorite app on the list, OmniFocus is a to-do list on steroids.

Why it’s great: It allows you to see your tasks from several different angles. You can see everything that is due today, you can view them according to projects and goals, or you can just look at what you need from Home Depot. It is fully integrated with the Getting Things Done productivity methodology.

Price: $79.99 for Mac; $19.99 for iPhone; $39.99 for iPad.

9. Send to Kindle

What it does: Send to Kindle sends pdf. and mobi. files from your computer right to your Kindle device, just with a drag and drop.

Why it’s great: It saves you the trouble of emailing documents to your Kindle account. There’s even a PC version.

Price: Free

10. Quicksilver

What it does: Quicksilver let’s you access almost anything on your Mac from your keyboard. Control + spacebar opens a window, and then you just type in the app, folder, document, or website you want.

Why it’s great: Using your cursor and clicking on folder after folder to find something is slow. This is fast.

Price: Free

(Image credit)


  1. Kenny Keahey says:

    Thank you! I already had one of these apps and with logos and think I have another one covered, but as I explored the rest I can see an immediate use for them and I am excited to try them. Outstanding recommendations, simply outstanding!

    • Eric McKiddie says:

      Tell me how they work for you! Anything you use not listed above that I should know about?

  2. Have you tried Reeder for an RSS reader? It’s a beautiful program and very powerful as well, full of functionality, syncing with many different services.

    Also, an alternative to Quicksilver, I switched over to Alfred. It’s also a little more streamlined and has much more comprehensive search capabilities.

    Other than those, I use just about all the other ones you listed. Great list. Thanks for sharing!

    • Reeder is fantastic on iOS and OS X. I use LaunchBar instead of Quicksilver but have heard that Alfred is just as good for free.

  3. I would add Notational Velocity/NV Alt to the list. Along with simple note the do a great job syncing text only notes. I would also add Keynote in. It’s just so much better than PowerPoint. Personally, I use Things for task management but would probably get OmniFocus if I had to do it again. Asana is a great free task management for groups app. Now I’m just rambling. I love apps; what can I say?

  4. Eric,
    I too love OF. Have it on Mac, iPad and iPhone. However, I recently overwhelmed myself by making way to many folders and projects and thus, my plan to simplify pastoral work and home life was self-defeated.
    Can you show a snapshot of, or at least describe the categories you organize your life into using OF?

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